About Todoist
Overview
Todoist is a to-do list and task manager used by more than 30 million people and teams to organize work and life. A stressed computer science student built it to bring order to a demanding schedule, and the tool grew into a market-leading task management product that has been refined for over 19 years.
The company aims to become an end-to-end productivity platform, and it reports more than 2 billion tasks completed across 160+ countries. Todoist offers a free Beginner plan plus paid Pro and Business tiers.
Key Benefits
- Capture and organize tasks instantly by typing easy-flowing natural language into Quick Add
- Achieve mental clarity by sorting tasks into Today, Upcoming, or custom filter views
- Plan with confidence using due dates, calendar view, recurring tasks, and task duration
- Collaborate in a shared team workspace alongside but separate from personal projects
- Get AI help from Task Assist to transform scattered tasks into clear action plans
- Connect with 90+ calendar, email, communication, automation, and voice assistant tools
How It Works
Users type tasks into Quick Add in natural language, such as "send email to Bob tomorrow at 4 pm," and Todoist recognizes due dates, reminders, and recurring schedules automatically. They then organize tasks into projects with priorities and labels, review what matters using Today, Upcoming, Calendar, List, and Board views, and share projects with teammates to divide work.
Use Cases
- Individuals clear their minds by capturing personal tasks and building daily habits
- Teams manage shared projects in a workspace with roles, permissions, and centralized billing
- Students plan coursework, readings, and assignments with dedicated templates
- Marketing teams track ad campaigns, content calendars, and blog posts
- Customer support teams monitor feature requests and help center articles
- Managers run 1-on-1 meetings, employee onboarding, and hiring pipelines
Why Choose This Product
Todoist emphasizes long-term independence, stating that it will never sell out, and carries SOC2 Type II certification for enterprise-grade security. Its combination of a free plan, natural language capture, flexible views, and a large integration ecosystem supports both individual productivity and team collaboration.
Todoist Pros & Cons
- Free Beginner plan with core task management
- Natural language Quick Add for fast task capture
- SOC2 Type II certified enterprise-grade security
- 90+ integrations including Google Calendar, ChatGPT, and Claude
- 50+ ready-made project templates across work, personal, and education
Key Features
Natural Quick Add
All plansCapture and organize tasks instantly by typing easy-flowing natural language into Quick Add.
Flexible Task Views
Sort tasks into Today, Upcoming, Calendar, List, and Board views to focus on what matters.
Custom Filters
Create any view you like, such as all priority-1 tasks due today or tasks labeled @waiting.
Labels & Priorities
Categorize tasks across projects with labels and mark importance with priority levels.
Shared Projects
Collaborate on shared projects with assigned tasks so everyone knows what they own.
Task Assist
Pro+Use AI-driven Task Assist to transform scattered tasks into clear action plans.
Project Templates
Start from 50+ ready-made templates for work, personal, education, marketing, and support projects.
Smart Reminders
Get push or email reminders when tasks are due, with custom and location-based options on Pro.
90+ Integrations
Connect Todoist with calendar, email, communication, automation, and voice assistant tools.
Todoist Pricing
View full pricing →- 5 personal projects
- Smart Quick Add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- 300 personal projects
- Calendar layout
- Task duration
- Custom task reminders
- 150 filter views
- Full reporting history
- Task Assist
- Unlimited deadlines
- Shared team workspace
- Up to 500 team projects
- Calendar layout for team projects
- Granular team activity logs
- Shared templates
- 1000 team members & guests
- Team project folders
- Team roles & permissions
- Centralized team billing
| Feature | Beginner Free/mo | Pro $5/mo | Business $8/mo |
|---|---|---|---|
| 5 personal projects | |||
| Smart Quick Add | |||
| Task reminders | |||
| Flexible list & board layouts | |||
| 3 filter views | |||
| 1 week activity history | |||
| 300 personal projects | |||
| Calendar layout | |||
| Task duration | |||
| Custom task reminders | |||
| 150 filter views | |||
| Full reporting history | |||
| Task Assist | |||
| Unlimited deadlines | |||
| Shared team workspace | |||
| Up to 500 team projects | |||
| Calendar layout for team projects | |||
| Granular team activity logs | |||
| Shared templates | |||
| 1000 team members & guests | |||
| Team project folders | |||
| Team roles & permissions | |||
| Centralized team billing |
Pricing extracted from the product website and may change. Check the source for current details.
Frequently asked questions about Todoist
Is Todoist free?
Yes. The Beginner plan is free at $0 and includes 5 personal projects, Smart Quick Add, task reminders, flexible list and board layouts, 3 filter views, and 1 week of activity history.
How much does Todoist Pro cost?
Todoist Pro costs $5 per user per month, billed yearly at $60. It includes 300 personal projects, calendar layout, task duration, custom reminders, 150 filter views, full reporting history, and Task Assist.
Does Todoist offer a team plan?
Yes. The Business plan costs $8 plus local tax per user per month, billed yearly at $96. It adds a shared team workspace, up to 500 team projects, team activity logs, shared templates, folders, roles, and centralized billing.
Is Todoist secure for enterprises?
Todoist is SOC2 Type II certified, meeting the compliance standards companies require without added complexity.
What platforms does Todoist support?
Todoist offers apps for Desktop, Android, iOS, and wearables, plus browser extensions and email add-ons.
How much does Todoist cost?
Todoist offers the following plans: Beginner, Pro, Business. See the pricing section for what's included in each tier and any per-seat or usage-based costs.